Administrative & Operational Assistant - Remote (USA/Canada) at Citygreen Systems LLC

Remote Administrative & Operations Assistant (USA/Canada)
Join a passionate team dedicated to creating greener, healthier cities through innovative urban solutions!

Who We Are

At Citygreen, we’re on a mission to revolutionize urban spaces by integrating cutting-edge green infrastructure. Our solutions help cities combat climate change, foster thriving urban forests, and enhance community well-being. As a rapidly growing company, we value innovation, collaboration, and efficiency. We’re seeking a highly organized and proactive Administrative & Operations Assistant to join our remote team. If you’re passionate about making a difference and thrive in a fast-paced environment, we’d love to hear from you!

Your Role

As the Administrative & Operations Assistant, you’ll be a vital part of our team, providing critical support to the CEO and ensuring seamless operations across the organization. Your responsibilities will include travel coordination, event planning, sales support, and managing inbound inquiries. You’ll also play a key role in lead qualification and scheduling discovery meetings, contributing directly to our business development efforts. Experience with AI-powered tools for administrative tasks, workflow automation, or data analysis is a significant advantage.

This is a fully remote position, with working hours aligned to the USA Central time zone. We’re hiring in cost-effective locations across the U.S. and Canada, with a preference for candidates based in Texas, South Dakota, Wyoming, Tennessee, or Alberta.

Key Responsibilities

✅ Travel & Event Coordination

• Arrange travel logistics for team members, ensuring seamless and stress-free trips.
• Plan and execute 1 major annual event and 3 smaller events, managing logistics, vendor coordination, and budgets.
• Organize catering for all sales events in advance.

✅ Operational & Administrative Support

• Coordinate with manufacturing facilities to ensure timely deliveries.
• Handle inbound phone and email inquiries, providing exceptional service and directing inquiries to the right team members.
• Leverage AI tools to streamline administrative tasks, such as scheduling, data entry, and task management.

✅ Sales & Lead Qualification Support

• Conduct initial phone outreach to qualify inbound leads using our established playbook.
• Schedule discovery meetings for qualified leads with our Business Development Managers (BDMs).
• Track and manage lead communications through our CRM system.
• Use AI-powered analytics tools to improve lead qualification and reporting processes.

How to Apply

If you’re excited to bring your organizational and operational expertise to a company making a real impact, we’d love to hear from you! Submit your resume and a brief cover letter explaining why you’re the perfect fit for this role.

Requirements

🔹 Highly Organized & Detail-Oriented - You excel at creating structure, managing schedules, and ensuring smooth operations.
🔹 Excellent Communicator - You’re confident handling inbound calls, engaging with clients, and collaborating with diverse stakeholders.
🔹 Proactive Problem-Solver - You take initiative, find solutions, and keep projects on track with minimal supervision.
🔹 Tech-Savvy - You’re comfortable using CRM systems, travel management software, and sales engagement tools. Experience with AI-powered productivity tools is a strong plus!
🔹 Experience in AI Applications, Event Planning, Sales Support, or Executive Assistance is a significant advantage!

Benefits

🌱 Meaningful Work - Contribute to a mission-driven company focused on creating greener, healthier cities.
💻 Remote Flexibility - Enjoy the freedom to work from anywhere in the U.S. or Canada, with a healthy work-life balance.
🚀 Profit-Sharing Program - Participate in our Growth by Sharing plan and benefit from the company’s success.
📈 Career Growth - Gain valuable experience and grow your career by working closely with our leadership team in a fast-paced, expanding organization.
💰 Competitive Compensation - Receive a salary that reflects your expertise, complemented by performance-based incentives.
🏖️ Generous Paid Time Off - Enjoy vacation days, sick leave, and public holidays.
📚 Professional Development - Access training opportunities to enhance your skills and advance your career.