Senior Executive Assistant at Harkla
Work Location: Fully Remote (Global, LATAM candidates highly preferred)
Type of Position: Full-Time
Schedule Needs: Must have at least 3 hours overlap with 9 a.m.–4 p.m. Mountain Time (Boise, ID).
Salary Range: $2,000–$3,000 USD/month (experience-based) + benefits package
Type of Position: Full-Time
Schedule Needs: Must have at least 3 hours overlap with 9 a.m.–4 p.m. Mountain Time (Boise, ID).
Salary Range: $2,000–$3,000 USD/month (experience-based) + benefits package
About the Position
We are seeking a Senior Executive Assistant to provide direct support to our CEO across both Harkla and a new supplement brand.
This role goes beyond traditional administrative duties. You will serve as a strategic multiplier—handling communications, leading the initial stages of hiring, advancing projects from broad concepts, and keeping the CEO and team moving forward without delays.
If you are meticulous, forward-thinking, and excel in a dynamic, purpose-driven setting, this is your chance to drive meaningful change.
What You'll Do
- Oversee email and calendar management; compose and send correspondence for the CEO
- Create meeting agendas, document notes, and monitor action items
- Handle audits, insurance, tax submissions, and vendor billing
- Update Google Sheet trackers for deadlines and financial flow
- Process payments within a designated limit (with increasing authority)
- Ensure team productivity by securing timely CEO approvals and data
- Lead early hiring stages: posting roles, screening applicants, conducting initial interviews
- Facilitate onboarding setup (Slack, Asana, Gusto, Notion)
- Assist with travel arrangements and certain personal logistics (e.g., home service providers, Airbnb coordination)
- Research and outline project plans (e.g., new CEU initiatives) in Asana
What We're Looking For
- Minimum 5 years of experience supporting a CEO, founder, or senior leader
- Outstanding English communication skills; ability to write in the CEO's style
- Skilled in Google Suite, Slack, Asana, Notion, and Gusto
- Advanced Google Sheets/Excel proficiency (6–7/10 or above)
- Experience using AI tools like ChatGPT to enhance efficiency
- Demonstrated capability to manage projects from conception to completion independently
- Exceptional confidentiality with sensitive information
What We Offer
- $2,000–$3,000 USD/month salary (based on experience)
- Profit-sharing bonus after 6 months (averaged $533/month in 2024)
- 20 days PTO + paid holidays (flexible for local observances)
- Reimbursement for technology, software, and professional development